Understanding MRBS Permissions

Oct 13, 2025 by thesweetdesigns.com 95 views

Introduction

Managing multiple rooms with different administrators can be a challenging task, especially when it comes to ensuring that each admin only has access to their own room. In this article, we will guide you through the process of setting up MRBS (Meeting Room Booking System) to restrict room administrators from seeing and approving other rooms.

Understanding MRBS Permissions

Before we dive into the solution, it's essential to understand how MRBS handles permissions. In MRBS, permissions are defined in the config.inc file, which is located in the root directory of your MRBS installation. The config.inc file contains various settings, including authentication, email, and permission settings.

Setting Up Room Administrators

To set up room administrators, you need to create a new user account for each room and assign them the administrator permission. This can be done by editing the config.inc file and adding the following lines:

$admin_users = array(
    'room1@example.com' => array('room1', 'admin'),
    'room2@example.com' => array('room2', 'admin'),
    // Add more room administrators as needed
);

In this example, we have created two room administrators, room1@example.com and room2@example.com, each with the admin permission for their respective rooms.

Restricting Room Administrators to Their Own Room

To restrict room administrators from seeing and approving other rooms, you need to modify the config.inc file to include the following lines:

$room_admin_restrict = array(
    'room1' => array('room1@example.com'),
    'room2' => array('room2@example.com'),
    // Add more rooms and administrators as needed
);

In this example, we have created an array that maps each room to its corresponding administrator. This will restrict the administrator from seeing and approving other rooms.

LDAP Authentication and Room Administrator Permissions

If you are using LDAP authentication, you need to modify the config.inc file to include the following lines:

$ldap_auth = array(
    'base_dn' => 'dc=example,dc=com',
    'bind_dn' => 'cn=admin,dc=example,dc=com',
    'password' => 'password',
    'room_admin_restrict' => array(
        'room1' => array('room1@example.com'),
        'room2' => array('room2@example.com'),
        // Add more rooms and administrators as needed
    ),
);

In this example, we have modified the LDAP authentication settings to include the room_admin_restrict array.

Testing the Configuration

After modifying the config.inc file, you need to test the configuration to ensure that room administrators can only see and approve their own room. To do this, log in as a room administrator and navigate to the room's booking page. You should only see bookings for your own room and be unable to approve or reject bookings for other rooms.

Conclusion

In this article, we have shown you how to set up MRBS to restrict room administrators from seeing and approving other rooms. By modifying the config.inc file and including the room_admin_restrict array, you can ensure that each room administrator only has access to their own room. We hope this article has been helpful in resolving your issue and providing a secure and efficient way to manage multiple rooms with different administrators.

Additional Tips and Considerations

Make sure to backup your config.inc file before modifying it to ensure that you can revert to the previous configuration if needed.
If you have multiple rooms with different administrators, you may need to modify the config.inc file to include multiple room_admin_restrict arrays.
If you are using LDAP authentication, make sure to update the ldap_auth settings to include the room_admin_restrict array.
Test the configuration thoroughly to ensure that room administrators can only see and approve their own room.
MRBS Room Administrator Permissions: Frequently Asked Questions ====================================================================

Q: What is the purpose of the `room_admin_restrict` array in the `config.inc` file?

A: The room_admin_restrict array is used to restrict room administrators from seeing and approving other rooms. By including this array in the config.inc file, you can ensure that each room administrator only has access to their own room.

Q: How do I add a new room administrator to the `room_admin_restrict` array?

A: To add a new room administrator to the room_admin_restrict array, you need to modify the config.inc file and add a new entry to the array. For example:

$room_admin_restrict = array(
    'room1' => array('room1@example.com'),
    'room2' => array('room2@example.com'),
    'room3' => array('room3@example.com'),
);

In this example, we have added a new room administrator room3@example.com to the room_admin_restrict array.

Q: Can I use LDAP authentication with the `room_admin_restrict` array?

A: Yes, you can use LDAP authentication with the room_admin_restrict array. To do this, you need to modify the ldap_auth settings in the config.inc file to include the room_admin_restrict array. For example:

$ldap_auth = array(
    'base_dn' => 'dc=example,dc=com',
    'bind_dn' => 'cn=admin,dc=example,dc=com',
    'password' => 'password',
    'room_admin_restrict' => array(
        'room1' => array('room1@example.com'),
        'room2' => array('room2@example.com'),
        'room3' => array('room3@example.com'),
    ),
);

In this example, we have modified the LDAP authentication settings to include the room_admin_restrict array.

Q: How do I test the `room_admin_restrict` array configuration?

A: To test the room_admin_restrict array configuration, you need to log in as a room administrator and navigate to the room's booking page. You should only see bookings for your own room and be unable to approve or reject bookings for other rooms.

Q: Can I use the `room_admin_restrict` array with multiple rooms and administrators?

A: Yes, you can use the room_admin_restrict array with multiple rooms and administrators. To do this, you need to modify the config.inc file to include multiple room_admin_restrict arrays. For example:

$room_admin_restrict = array(
    'room1' => array('room1@example.com'),
    'room2' => array('room2@example.com'),
    'room3' => array('room3@example.com'),
    'room4' => array('room4@example.com'),
    'room5' => array('room5@example.com'),
);

In this example, we have modified the config.inc file to include multiple room_admin_restrict arrays.

Q: How do I backup the `config.inc` file to ensure that I can revert to the previous configuration if needed?

A: To backup the config.inc file, you can use a version control system such as Git or Subversion. Alternatively, you can simply copy the config.inc file to a safe location, such as a backup directory.

Q: Can I use the `room_admin_restrict` array with other MRBS features, such as email notifications and approval workflows?

A: Yes, you can use the room_admin_restrict array with other MRBS features, such as email notifications and approval workflows. To do this, you need to modify the config.inc file to include the necessary settings and configurations.

Conclusion

In this article, we have answered some of the most frequently asked questions about the room_admin_restrict array in MRBS. We hope that this article has been helpful in resolving your issues and providing a secure and efficient way to manage multiple rooms with different administrators. If you have any further questions or concerns, please don't hesitate to contact us.